Introduction

This guide will walk you through the process of adding and removing members from an Office 365 distribution group. A distribution group allows you to send emails to a group of people, without having to add each person individually.

Steps to Manage Distribution Group Members

Viewing Members of a Distribution Group

1. Sign In:

   • Log into your Office 365 account using a web browser.

2. Access Outlook:

   • Click on the Outlook app from the Office 365 app launcher.

3. Open Settings:

   • Click the Settings icon (gear) at the top-right corner.
   • Select "View all Outlook settings".

4. Navigate to Distribution Groups:

   • In the left pane, expand the General section.
   • Click on Distribution groups.

5. Select the Group:

   • Under Distribution groups I own, choose the group you wish to manage.
   • Click the pencil icon to edit.

6. View Members:

   • In the group settings, select Membership from the left menu to see the current members.
      

Adding Members to a Distribution Group

1. Access Membership:

   • Follow the steps above to reach the Membership section.

2. Add Members:

   • Click the + (plus) button.
   • Use the Search People function to find individuals.
   • Click the + (plus) button next to each person you wish to add.

3. Save Changes:

   • After selecting all desired members, click Save to apply the changes.

Removing Members from a Distribution Group

1. Access Membership:

   • Navigate to the Membership section as described above.

2. Remove Members:

   • Click on the member you wish to remove.
   • Click the - (minus) button.

3. Save Changes:

   • After making all necessary changes, click Save to finalize the changes.

Additional Information

• If a distribution list is hidden from the global address book, you may not be able to view or modify its membership.
• For assistance with hidden or inaccessible distribution lists, please contact the IT support team.

Additional Resources

• CRST Support
• Office 365 Help Center