OFFICE 365 - MODIFY MEMBERS OF A DISTRIBUTION LIST (OWA)


As an owner of a distribution list, you can modify membership using a web browser. These instructions apply to distribution lists in the global address book, to lists that have their own @uwplatt.edu email address; not contact groups in your own address book. In the Office 365 web application, the tools to modify distribution group membership are found within the Outlook mail app settings. This document walks you through navigating to the Distribution Groups area, viewing distribution group membership, and adding and removing members. Please note: If a distribution list has been hidden from the global address book, you will not be able to view membership of the list.


TO VIEW MEMBERS OF A LIST

1. Sign into Office 365 using a web browser.

2. From the app navigation waffle in the upper-left corner, select the Outlook app, if you are not already there.
3. On the Outlook ribbon, click on the Settings wheel button.  From the drop-down list, click on View all Outlook settings.

Settings wheel then View all Outlook settings

4. In the left navigation pane of the Settings page, click to expand the General menu.

5. From the General list, select Distribution Groups.

select General then Distribution groups

6. In the Distribution groups I own section, select the distribution group you want to modify from the list and click the pencil icon. Please note, if the distribution list that you want to modify is not listed, you may not be the list owner or the list may be hidden. Please contact the ITS Help Desk for further assistance.

Select the list to edit and click the pencil icon
7. On the Distribution Group window that opens, select membership from the left menu to view members of the list.

Select membership from the left pane


TO ADD MEMBERS TO A DISTRIBUTION LIST THAT YOU OWN

1. After following the instructions above to view group membership, click on the '+' (plus) button. A new window will open with the Office 365 People directory.

Click the plus sign to add a new member
2. In the directory window, use the Search People function to find the person or people you want to add to your list.

3. From the Search results, click on the '+' (plus) button that corresponds to the person you want to add to the distribution list. The person will be displayed in the Members row. Repeat until all new members have been selected.

Click plus sign next to person's name to add them as a member of the list
4. Once all new members have been selected and added to the Members row, click Save.
New members are listed in Members row; click on save


5. Verify that the new members have been added to the Members list in the Distribution Group window. If no further changes are necessary, click Save.


Verify new members have been added to the list and click Save

6. Click the close button in the upper right corner of the Settings page to return to your Office 365 mail.

TO REMOVE MEMBERS FROM A DISTRIBUTION LIST THAT YOU OWN

1. After following the instructions above to view group membership, click on the group member you want to remove from the list.

2. Click the - (minus) button.
3. Repeat steps 1 and 2 for all people you want to remove from the distribution list.
4. Verify that the Members list is updated. If no further changes are necessary, click Save.
5. Click the close button in the upper right corner of the Settings page to return to your Office 365 mail.

If you have any problems please contact the IT support team.

Email – it@crst.org.uk

Phone – 0121 8177000