Arbor Booking System

Introduction

Arbor's booking system allows staff to efficiently reserve resources such as laptop trolleys. This guide provides step-by-step instructions to help you make bookings seamlessly.

Step-by-Step Instructions

1. Access the Free Room Finder:

   • Navigate to School > Timetable > Sites & Rooms > Free Room Finder.

2. Set Date and Time Filters:

   • At the top of the page, adjust the filters to specify the desired date and time for your booking.

3. Search for Available Resources:

   • In the search box below, type "laptops" to display all available laptop trolleys.
   • Trolleys already booked during your specified times will have a cross in the 'Free?' column. You can still click on them to view availability for other times or days.

4. Select a Trolley:

   • Click on the desired trolley to open its calendar.

5. Create a Booking:

   • Click on the square corresponding to your intended start time.

   • Fill in the details as follows:

     • Event Type: Select "General Event".
     • Event Name: Enter your class code.
     • Narrative: Specify the location for the booking to assist in locating the trolley.
     • Participants: Include your class code or the names of individuals.

   • Note: Do not change the 'Location' field, as it represents the trolley itself. Altering this will change the resource being booked.

6. Finalize the Booking:

   • For Single-Day Bookings:
     • Complete the "Single School Event" section.
     • Click 'Create school event'.
   • For Recurring Bookings:
     • Fill in the "Repeating School Event" section as needed.
     • Specify the repetition pattern (e.g., every calendar week, every week A, or every week B).
     • Indicate whether the booking should repeat during term time only.
     • Click 'Create repeating school event'.

7. Add Attachments (Optional):

   • If necessary, attach relevant files to your booking.

8. Confirm Your Booking:

   • Your booking will now appear on the calendar.
   • For recurring bookings, they will display on the selected days and times.

Additional Information

• Modifying or Canceling Bookings:

  • To make changes or cancel a booking, navigate to the specific event in the calendar and edit or delete as required.

• Booking Conflicts:

  • If a resource is already booked during your desired time, consider selecting an alternative time or resource.