Screen Sharing on Teams

Introduction

Screen sharing in Microsoft Teams allows you to present your desktop or a specific application to meeting participants, facilitating collaboration and effective communication. This guide will walk you through the steps to share your screen during a Teams meeting.

Step-by-Step Instructions

Step 1: Start or Join a Meeting

1. Open Microsoft Teams:

   • Launch the Microsoft Teams application on your computer.

2. Join or Initiate a Meeting:

   • Navigate to the Calendar tab and select the meeting you want to join, or start a new meeting by clicking on the Meet button.

Step 2: Access the Share Content Options

1. Locate the Share Icon:

   • In the meeting controls at the top-right corner of the Teams window, find the Share content icon, represented by an upward-facing arrow inside a box.

2. Click the Share Icon:

   • Click on the Share content icon to open the sharing options.

Step 3: Choose What to Share

1. Select Your Sharing Preference:

   • In the sharing options pane, you can choose to share:
     • Your Entire Screen: Shares everything on your desktop.
     • A Specific Window: Shares only a particular application window.
     • A PowerPoint Presentation: Shares a specific PowerPoint file.
     • Browse: Allows you to select a file to share.

2. Select the Desired Option:

   • Click on the option that best suits your needs. For example, to share your entire screen, select Screen; to share a specific application, select Window and then choose the application from the list.

Step 4: Manage Screen Sharing

1. Begin Sharing:

   • After selecting your sharing preference, your screen or application will be visible to all meeting participants.

2. Control Sharing:

   • A sharing toolbar will appear, usually at the top of your screen, providing options to:
     • Give Control: Allow another participant to control your screen.
     • Stop Sharing: End the screen sharing session.

3. Stop Sharing:

   • To end the screen sharing, click the Stop Sharing button on the sharing toolbar or return to the Teams meeting window and click the Stop Sharing icon.

Best Practices

• Prepare Before Sharing:

  • Close any unnecessary applications or windows to prevent accidental sharing of sensitive information.

• Notify Participants:

  • Inform meeting participants before you start sharing your screen to ensure they are ready.

• Monitor the Chat:

  • Keep an eye on the meeting chat for any questions or issues participants might have during your presentation.

Troubleshooting Tips

• If Screen Sharing Isn't Working:

  • Ensure that you have a stable internet connection.
  • Make sure that Microsoft Teams is updated to the latest version.
  • Check your system permissions to confirm that Teams has permission to record your screen (especially important for Mac users).

• Participants Can't See Your Screen:

  • Verify that you have selected the correct screen or window to share.
  • Ask participants to confirm that they have joined the meeting successfully and are not experiencing connectivity issues.